A recurring task can feel small until you add up the frequency, people and review time. Use this simple estimator to explore the scale of the opportunity. It is directional, not a business case or a promised saving.
Every number comes from what you entered. Weekly current effort is people × occurrences × current minutes ÷ 60; the new effort adds review and correction time and spreads the monthly maintenance over the year; the net time released is never below zero.
- Current effort / week3 × 20 × 12 min ÷ 6012.0 h
- Estimated new effort / week3 × 20 × (6 + 2) min ÷ 60 + 1 h × 12 ÷ 528.2 h
- Estimated net time released / week12.0 h minus 8.2 h, never below 03.8 h
- Estimated annual capacity released3.8 h × 46 weeks173 h
Growth
Did qualified leads, conversion, retention, repeat purchase or contribution improve?
Customer
Did customers finish their task more easily, receive faster responses or report better service?
Operations
Did cycle time, handoffs, exception rates, rework or backlog fall?
Economics
Is value positive after technology, review, maintenance and delivery costs?
Adoption and quality
Are people actually using the new process? Are results accurate, controlled and sustainable?
Use case
Reduce document admin
Simplify collection, validation, approvals and repeated handling.
Use case
Make reporting useful
Connect trusted numbers to timely decisions instead of rebuilding the same reports.
Use case
Respond to leads faster
Stop enquiries getting stuck between a form, an inbox and the right person.
Service
Operational Excellence
A Workflow Friction Audit maps one repeated process, measures its bottlenecks and produces practical improvements to design and implement.
Service
AI & Automation
A Practical AI Pilot tests a repeated use case with representative work, explicit quality criteria and a view of net effort after review and maintenance.